No, I didn’t lose my planner but I’ve often wondered what would happen if I did. I’m not worried about what the finder will do with the information as much as what I will do without it. I have a LOT of information in my planner that I need and it’s information that would be difficult and time consuming to reconstruct.
I hadn’t really thought about backing it up until I watched Kent of Oz’s video. I’ve been thinking about it ever since and it’s time to stop thinking and get it done! So here’s the plan:
1. Decide what to back up. Obviously not everything in my planner needs to be backed up. Some of the information isn’t that important or can be retrieved easily. Here’s what I decided to back-up:
- A to Z tabs (this is probably the most important section of my planner);
- Future Planning Sheet (things I need to do in 2014 or beyond)
- Financial information (I keep all my current financial information for business and personal in my planner).
- Completed monthly calendars and current month calendar.
2. Decide how to back it up. There are several ways to do it.
- Kent of Oz backs up his planner by taking photos of the pages with his iPhone. Quick and easy.
- Digital camera. I take pictures all the time for the blog so this would be an easy option.
- Scan the pages and save them in a file on your computer named “Planner Back-Up”.
- Photocopy the pages and keep them in a file. They don’t need to be organized – just saved. Hopefully you’ll never need them.
My plan is to scan the pages. The scanned pages will be easier to read and print if I ever actually need them. But for today, I took pictures with my digital camera. I was taking pictures of the planner anyway so it was easy and convenient. And now the first back-up is done.
And that’s an important point. Make it as easy as possible. Scanning sounds like a great idea, but if it’s too much trouble, I won’t do it. Maybe photos won’t be as practical if I actually need the back-up, but they’ll be better than nothing.
3. Back it up. Get it done. Do it now.
4. Decide how often to back-up the pages. Here are some options:
- Every time I add or change information;
- At the end of each month;
I’m planning to back-up around the 1st of each month when I do my monthly checks and other back-ups and only back-up the pages with changes.
5. Put the back-up on the calendar so I won’t forget.
Done. Now I can breathe easier knowing that if my planner is lost, the information isn’t!
Do you back-up your planner? How do you do it? If you don’t, should you?